Creating Events

Creating Events

Events are the central organizing concept in Bartendie. This guide will walk you through the process of creating and managing events for your home bar.

What is an Event?

In Bartendie, an Event represents a scheduled gathering for which you’ll create a custom drink menu. Events have:

• A name and description
• A date and time
• An expected guest count
• A theme
• A status (planned, in-progress, completed, cancelled)

Creating a New Event

Step 1: Navigate to Events Screen

From the main dashboard, tap the “Events” icon in the bottom navigation bar or select “Events” from the main menu.

Step 2: Tap the Create Button

Tap the ”+” button in the bottom right corner of the Events screen to start creating a new event.

Step 3: Enter Basic Information

Fill in the following details:

• Event Name: Give your event a descriptive name
• Date and Time: Set when the event will take place
• Description (optional): Add any additional information about the event
• Expected Guest Count: Enter the approximate number of guests

Step 4: Select or Create a Theme

Tap “Select Theme” to choose from existing themes or create a new one:

• Use Existing Theme: Select from the list of pre-defined or custom themes
• Create New Theme: Tap “Create New” to define a theme with:
  • Theme name
  • Color scheme
  • Style description
  • Suggested ingredients or flavor profiles

Step 5: Save the Event

Tap “Save” to create the event. You’ll be taken to the Event Detail screen where you can further customize and manage your event.

Managing Existing Events

Viewing Events

The Events screen displays a list of all your events with:

• Event name
• Date and time
• Theme
• Status indicator (colored dot)

Editing an Event

1. From the Events list, tap on the event you want to edit
2. On the Event Details screen, tap the “Edit” button
3. Modify any details as needed
4. Tap “Save” to update the event

Changing Event Status

1. From the Event Details screen, tap the “Status” field
2. Select the new status from the dropdown menu:
   • Planned: Initial planning stage
   • In Progress: Event is currently happening
   • Completed: Event has ended
   • Cancelled: Event was cancelled

Deleting an Event

1. From the Event Details screen, tap the menu icon (three dots) in the top-right corner
2. Select “Delete Event”
3. Confirm deletion when prompted

Next Steps

After creating an event, you’ll typically want to:

1. Manage the guest list and track RSVPs
2. Create a menu for the event
3. Generate a shopping list based on menu and inventory

Tips for Successful Event Planning

• Create events well in advance to allow time for planning and purchasing
• Be realistic about guest count to avoid over or under-purchasing
• Choose a theme that matches your bar’s capabilities and available ingredients
• Consider dietary restrictions and preferences when planning your menu
• Use the attendance estimates to scale recipes appropriately